Our Services
Smart, patient-centered email and automation systems built specifically for med spas, peptide clinics, GLP-1 programs, and wellness practices. Whether you need a full monthly partnership or a one-time buildout, we create systems that strengthen communication, increase consults, support program adherence, and improve long-term retention.
The Wellness Email Operating System
Description:
The Wellness Email Operating System™ is your clinic's complete done-for-you email ecosystem. We manage everything from educational campaigns to automation strategy, reporting, segmentation, list hygiene, and seasonal planning. This service ensures your clinic communicates clearly, consistently, and professionally—without adding more work to your front desk or providers.
What’s Included:
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2–4 monthly email campaigns (education, promos, treatment spotlights, etc.)
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Full automation suite maintenance & updates
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Strategy & planning for launches and seasonal promos
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Monthly reporting (open rates, clicks, consult conversions, retention indicators)
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Segmentation refinement
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List growth + lead capture optimization
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Quarterly campaign planning
Perfect For:
Clinics that want long-term stability, better patient communication, consistent education, and automation managed for them.
Email Engine Setup (One-Time Buildout)
Description:
A full foundational setup of your clinic’s email and automation system. Ideal for new clinics or those migrating from basic, inconsistent communication to a fully organized, patient-centered system. We set up your platform correctly, build your core flows, and ensure everything is clean, branded, and ready to run.
Deliverables:
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Platform setup (Klaviyo/Mailchimp/GHL)
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List import, cleanup, and segmentation
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Branded templates for campaigns and automations
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Core automations (welcome, consult nurture, post-consult follow up, post-treatment care, etc.)
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Custom patient journey mapping
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Lead capture (pop-ups, embedded forms, landing pages)
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Training video + walkthrough
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HIPAA-conscious configuration guidance
Perfect For:
Clinics who want a strong, clean, professionally built system they can run on their own or roll into the monthly program later.
Peptide & GLP-1 Program Automation
Description:
A specialized automation suite built specifically for peptide and GLP-1 programs. These flows educate patients, set expectations, reinforce safety guidance, reduce overwhelm, and support long-term program adherence. Ideal for clinics offering Semaglutide, Tirzepatide, peptide stacks, hormone support protocols, or metabolic wellness programs.
Deliverables:
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Inquiry → consult nurture sequence
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Program onboarding email series
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Week-based check-ins (Week 1, Week 4, Week 8, etc.)
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Lifestyle guidance + habit-based support messages
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Renewal/reminder logic
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Drop-off prevention sequence
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Optional: SMS reminders (if platform supports it)
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All content written in a patient-friendly, clinical voice
Perfect For:
Any clinic that offers peptides or weight-loss programs and wants patients to stay compliant, supported, and engaged.
Retention & Reactivation Automations
Description:
Behavior-based automations designed to bring inactive or overdue patients back and keep active patients engaged. These flows handle rebooking reminders, membership nudges, program continuation prompts, and long-term patient lifecycle touchpoints.
Deliverables:
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Rebooking reminder sequence
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Inactive patient reactivation sequence
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Lost-lead follow-up flow
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Membership renewal reminders
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Treatment series follow-up (e.g., microneedling packages, facial series, etc.)
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Patient lifecycle segmentation setup
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Optional: SMS reminders
Perfect For:
Clinics wanting stronger long-term retention without relying on staff to manually follow up.
Treatment & Program Launch Email Kit
Description:
A complete email launch kit for any new treatment, service, or wellness program. Perfect for new peptide protocols, treatment upgrades, equipment launches, seasonal promotions, or limited-time offerings. This kit educates your patients and creates excitement while driving consults and bookings.
Deliverables:
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Launch announcement email
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Educational deep-dive email
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“Is this right for you?” screening email
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Before/after, testimonials, or provider spotlight email
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Optional pre-sale or early access message
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Segment targeting for most-likely-to-book patients
Perfect For:
Clinics regularly launching new treatments, services, or wellness programs.
Quarterly Campaign Planning
Description:
A strategic 3-month roadmap outlining your clinic’s newsletters, educational emails, promos, and launch opportunities. We align this plan with wellness seasons, treatment patterns, and patient behavior.
Deliverables:
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90-day content calendar
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Subject line plan
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Thematic educational content ideas
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Promo + launch opportunities
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Timing recommendations for maximum conversions
Perfect For:
Clinics that already send emails but want a tighter, more strategic plan.
Patient Journey Mapping Session (Strategy Only)
Description:
A high-impact strategy session that identifies exactly where your clinic is losing leads, patients, program adherence, and repeat bookings. We map your current patient journey step-by-step and provide a prioritized plan for improvement.
Deliverables:
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1:1 strategy meeting
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Full mapping of the inquiry → consult → treatment → rebooking cycle
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A list of immediate fixes + long-term recommendations
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Tailored automation opportunities
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Recommended content priorities
Perfect For:
Clinics unsure where to begin or what to fix first.
Lead Magnet + Automated Funnel Build
Description:
We design a high-converting lead magnet (e.g., a peptide guide, treatment guide, wellness checklist) and build the automation funnel that nurtures new subscribers into booked consults.
Deliverables:
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Done-for-you PDF guide (written + designed)
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Lead capture form or landing page
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Welcome + nurture sequence
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Segmentation & tagging
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Delivery automation
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Follow-up system
Perfect For:
Clinics wanting more predictable list growth and consults.
Email Template Design (One-Time)
Description:
A modern, branded, wellness-focused email template you can use for all campaigns. Clean, mobile-friendly, and optimized for readability.
Deliverables:
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Branded header
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Typography + spacing system
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Button + CTA styles
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Image placeholders
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Reusable campaign structure
Perfect For:
Clinics who want consistency and elevated design without ongoing service.
A Note on Patient Privacy
All services are delivered using privacy-conscious best practices. Be Well does not access, store, or manage protected health information. Clinics retain full ownership and control of their data, platforms, and communications.